What is this pattern for
Early ownership agreements help a new team or initiative establish clarity from the start. Instead of relying on assumptions about “who does what,” this pattern invites explicit discussion about responsibilities, expectations, and collaboration norms. It prevents confusion, reduces friction, and creates a shared sense of accountability before habits and misunderstandings take root.
This pattern fits best in
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How to use this pattern
Below, you’ll find a step-by-step approach to using this pattern:
Step 1: Review after 30 days
Once work has started, revisit the agreements. What still fits? What needs to evolve?
Step 2: Gather the team early
Use this pattern in the first few weeks of forming a new team, project group, or partnership. Ideally before momentum builds.
Step 3: Clarify the mission
Briefly align on the team’s purpose and scope. What are we here to do together?
Step 4: Map expected roles
Invite everyone to write down their own understanding of what they will be responsible for, and what they expect from others.
Step 5: Compare and align
Share responses. Where are the overlaps, gaps, or mismatches in expectations? Discuss openly.
Step 6: Co-create ownership statements
For key areas (e.g. communication, planning, delivery, decision-making), agree on who holds what responsibility. Use simple language like “X owns Y, with input from Z.”
Step 7: Document visibly
Capture agreements in a shared, visible document (e.g. a team canvas, ownership table, or digital board). Revisit it regularly.