What is this pattern for
Team canvases are visual tools that help teams align on their purpose, roles, agreements, and ways of working. Instead of relying on scattered documents or vague assumptions, a team canvas brings clarity in one place. It supports shared understanding, fosters ownership, and provides a baseline for continuous reflection. A good team canvas grows with the team and, over time it, evolves.
This pattern fits best in
List of related patterns
How to use this pattern
Below, you’ll find a step-by-step approach to using this pattern:
Step 1: Choose the right moment
Use this pattern when forming a new team, rebooting an existing one, or during a key transition. It also works well during offsites or team retrospectives.
Step 2: Set up a collaborative session
Gather the whole team and create a safe, open environment. Use a printed canvas or digital whiteboard.
Step 3: Work through core elements
Include sections such as:
- Strategy
- Organize
- Process
- Human capital
- Inspect
- Adapt
Step 4: Facilitate, don’t dictate
Let team members contribute to each section. Use prompts and open questions to draw out insights.
Step 5: Visualize it clearly
Write in plain, accessible language. Use visuals, sticky notes, or icons to make the canvas inviting and memorable.
Step 6: Make it a living document
Don’t treat the canvas as a one-time exercise. Revisit and revise it as the team grows, changes focus, or hits friction.
Step 7: Use it in practice
Refer to the canvas in check-ins, onboarding, or when decisions are unclear. It’s both a guide and a mirror.