What is this pattern for
Check-in rituals are used to create presence, emotional awareness, and psychological safety at the start of a meeting or collaboration moment. They help team members shift focus from operational urgency to relational connection, making space for honest dialogue and stronger collaboration. A check-in doesn’t need to be long; consistency and intention are what matter most.
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How to use this pattern
Below, you’ll find a step-by-step approach to using this pattern:
Step 1: Create a recurring moment
Schedule a check-in at the start of key meetings — weekly team meetings, retrospectives, or alignment sessions.
Step 2: Set a safe tone
Explain that the check-in is not about performance, but about showing up as a person. Participation is encouraged, not forced.
Step 3: Use a simple prompt
Start with questions like:
- “How are you arriving today?”
- “What’s on your mind that might affect how you show up?”
- “One word that describes your current mood.”
Step 4: Go in a circle
Give everyone equal airtime. Use a talking object or timebox if helpful. No interruptions or cross-talk.
Step 5: Avoid fixing or responding
Just listen. The check-in is not a place to solve problems, but to acknowledge presence.
Step 6: Keep it consistent
The value comes from rhythm, not novelty. Over time, this builds trust, empathy, and emotional intelligence in the team.
Step 7: Adapt as needed
In larger teams, use breakout pairs. In asynchronous teams, try a daily check-in channel with emojis or written responses.